DATA. Everywhere you look, businesses are talking about it! Data to drive loyalty, data to analyse customer behaviour, data to analyse employee engagement…but what about data to manage your business vehicle fuel expenses and usage? Could access to information like how often your employees are filling up on fuel, what fuel they are buying and which vehicles they are refuelling help you have better control over your business vehicle fleet and expense claims?
Through your Shell Card account you have access to a wealth of data right at your finger tips through Shell Card Online.
Here are some of the ways you can use the data available to help get insights on your business vehicle fuel expenses.
Smart Alerts - Help identify Fuel Card Misuse
We all would like think that employees do the right thing, but sometimes its necessary to put some controls in place.
Smart email alerts help you monitor your employee’s usage of their fuel cards and can send you a notification about any purchase made outside of designated limits such as fuel volume, number of transaction or spend. Smart Alerts can also be useful if you are trying to see how well you are sticking to a budget, by letting you know if you are spending more than you should be.
To help you identify fuel card misuse, you can extract a report showing the alerts that have been triggered based on the alert threshold you’ve set.
Identify If Your Employees Are Not Recording Odometer Readings On Card Purchases
It can be stressful not knowing how your fuel cards are being used outside of work hours. With odometor reading smart email alerts, you can stay on track by alerting you when incorrect or missing odometer alert thresholds have been exceeded on your Shell Card. This report identifies any occasion when no odometer reading is supplied at time of transactions to help you manage your card holders.
Better Monitor Inefficient Drivers
Inefficient driving techniques can cost your organization money. Identifying inefficient drivers and educating them on good driving techniques could substantially reduce your fuel costs. By using Smart alerts you can identify employees or vehicles that are operating outside of your average fuel consumption and use education or vehicle maintenance to help reduce fuel usage and costs.
Through Shell Card Online you can set a smart email alert to notify you if the average fuel usage of one of your vehicles exceeds your established threshold.
Keep Track of Transactions On Your Account
If you need better visibility of transactions on your Shell Card, our online system allows you to generate transaction reports easily! The Transaction Report gives you detailed information about the transactions made on each card over a selected period of time, including subtotal spends for each card to better manage your account and to monitor anomalies and misuse.
Become More Fuel Efficient With Cards On Your Account
Do you need a snapshot of all your account purchases, usage, last odometer readings and fuel efficiency of your vehicles to improve your account efficiency? The Fuel Management Report shows you the transactions attributed to each vehicle over the selected period, and provides a rolling year comparison. The fuel efficiency is based on the km/litre calculated on the odometer prompts.
Get Better Visibility Of Departmental Transactions For Better Account Management
Do you need to attribute fuel costs back to individual cost centres in your organisation post invoicing? The Cost Centre Report can help you do this quickly by preparing a report summarising purchases and financial information per billing period by Cost Centre. This report shows you transactions made by each cost centre over the specified period. It displays fuel quantity for the invoiced period, in addition to the dollar value including and excluding GST. It also contains the financial information for any non-fuel purchases in the invoice.
These features can help you to turn your business vehicle fleet data into real insights and actionable improvements. You can activate and access these features and more through your Shell Card online account or if you need help you can call 13 16 18 to speak to one of your friendly customer service team members.